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from scratch, you get a lot of flexibility You can refer to a specific project or use it as a `sort of catchall for any of your shared needs orders, inventory, publicity, or sales When the New Item form for Project Manager shown in Figure 7-2 appears, enter the name, status, start and end dates, and other information When you finish, click OK The New Item form closes and you return to Project Manager, where your new project appears at the top of the list of Open jobs You can move on to the other tabs in Project Manager Milestones, Tasks, and Issues and add more data related to the new project or to other projects you have underway The Project Issues tab is especially important for customers who want you to pay attention to particular concerns, and you should encourage them to use it (see Figure 7-3) Giving customers a place to speak their minds and make sure you are aware of priorities is critical to maintaining customer satisfaction

IRC newbies are often confused by the frequent offers of files from participants in a channel Many are sensible enough to decline offers from complete strangers, but the very nature of IRC tends to melt this formality quickly One of the authors relatives was suckered by just such a ploy, a simple batch file that formatted his hard drive (His name won t be provided to protect the innocent and the reputation of the author whose own flesh and blood should ve known better!) Like innocuous mail attachments, however, the problem is often more insidious, as we shall see next

Use the Reminder check box (above the large text box in the Appointment dialog box) and set a time prior to the appointment, event, or meeting for which you should be given an alert or reminder If you want a sound to play (in addition to the prompt dialog box that appears when the designated time prior to the appointment is reached), click the button with a speaker on it and choose the sound file that you d like to play The default is reminderwav, part of the Office suite s group of preset sounds Something to remember: When choosing how far in advance of the appointment to set the reminder, make sure you re allowing enough time to get to the appointment if it takes an hour to drive to the appointment location, a reminder that appears just 15 minutes in advance won t be very helpful!

Popularity: Simplicity: Impact: Risk Rating: 9 9 10 9

FIGURE 7-2

Meetings obviously require people to meet with, a place to meet, and occasionally, other resources Outlook s meeting scheduler has the ability to scan the availability of individuals you work with, as well as to reserve things such as conference rooms and equipment needed for the meeting To schedule a meeting, simply create an appointment as described previously and then click the Invite Attendees button on the toolbar The Appointment dialog box displays a To field above the subject and location fields, and it changes the Save and Close button to Send, just like an email You can now click the To button and select coworkers from your address book, or you can type their addresses manually, if you know them Next, click the Scheduling tab to see the availability schedule of the people you ve invited, as shown in Figure 23-4 Beside each invitee s name is a bar, running across the time graph, displaying their availability Use the legend at the bottom of the dialog box to determine if they re free to meet, busy, tentatively scheduled elsewhere, or out of the office If your original meeting time is no good, you can easily click a time that shows better availability for the people you need to meet with Once you re satisfied with your choices, simply click the Send button to deliver your meeting request to your desired attendees

U DCC Countermeasures of most IRC clients is to download DCCed files to a Fortunately, the default behavior

FIGURE 7-3

FIGURE 23-4